Closed ATM View - FIN/016/18
RFT for the Provision of Travel and Procurement Payment Services for the Australian Government
Canberra, Sydney, Melbourne, Adelaide, Perth, Brisbane, Darwin, Hobart
The Commonwealth of Australia, represented by the Department of Finance (Finance) is seeking to engage one or more suitably experienced organisations to provide Travel and Procurement Payment Services to the Australian Government (Government).
The successful Tenderer(s) will be required to provide Payment Services for either or both of the following general requirements:
(a) Travel Payment Service requirements - a payment solution for Government air fares, accommodation and vehicle rental expenses and other travel related costs booked through the Whole of Australian Government (WoAG) Travel Arrangements. These payments are predominately made online through the Government’s Travel Management Company and Accommodation Program Manager.
The successful Tenderer(s) must:
(i) establish and maintain the provision of 100% GST-compliant data for travel expenditure booked and paid for through the WoAG Travel Arrangements, consistent with Australian Taxation Office requirements;
(ii) be able to establish and maintain the provision of enhanced data for travel expenditure booked and paid for through the WoAG Travel Arrangements; and
(iii) work cooperatively with the WoAG Travel Arrangement providers to supply a seamless service in relation to bookings and payment.
(b) Procurement Payment Service requirements – Payment Products for Participants’ general purchasing and travel related expenses booked/purchased through providers that are not part of the WoAG Travel Arrangements, which may include learning and development course fees, stationery, meals and incidentals. The successful Tenderer(s):
(i) must provide a suitable Payment Product which has a wide acceptance by merchants throughout Australia and internationally;
(ii) must work with Finance and Participants to maximise the level of GST-compliant data for non-travel related expenditure booked and paid for when providing the Procurement Payment Services, particularly with Key Providers;
(iii) may also be able to provide virtual card numbers or a suitable alternative payment method, for use potentially both in procurement/accounts payable and by selected Participant personnel on mobile devices; and
(iv) must be able to provide cash withdrawal functionality.
The successful Tenderer(s) will also be required to provide an established online self-service portal through which Participant Users can access features that include the ability to modify personnel details, change credit limits, and run reports. The online self-service portal must be tested and operational from the date the Deed commences.
Payments through the Travel and Procurement Payment Service will be treated as a charge card, with Participants settling their accounts in full on a monthly basis.
Please refer to Clause 7.1 within the RFT document.
1 July 2020