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Closed ATM View - ACIAR O-002

Production of publication to mark 40 year anniversary of ACIAR

Contact Details

Procurement and Contracting Officer

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02 6217 0500

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ACIAR O-002
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Australian Centre for International Agricultural Research
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82111800 - Editorial and support services
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9-Apr-2021 2:00 pm (ACT Local Time)
Show close time for other time zones
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1-Mar-2021
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ACT, NSW, VIC, SA, WA, QLD, NT, TAS
Canberra, Sydney, Melbourne, Adelaide, Perth, Brisbane, Darwin, Hobart
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Request for Tender

APP Reference:
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No
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No
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No

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Background

ACIAR will mark its 40-year anniversary on 3 June 2022 – the date when its enacting legislation was passed through the Australian Parliament. To coincide with this milestone, ACIAR intends to produce a print and digital publication that will:

  • present ACIAR work in the context of scientific partnerships (bilateral and multilateral) for food security and sustainability in a very dynamic region and a strategic form of soft power that plays to Australian strengths, as well as directly benefitting Australia’s own biosecurity and agricultural innovation system
  • highlight the impacts of ACIAR research and capacity building programs, both internationally and in Australia
  • highlight the achievements of key individuals and teams central to ACIAR and international agricultural research for development, in Australia and overseas, including ACIAR Alumni
  • in addition to ACIAR bilateral research projects, highlight ACIAR history and impact through multilateral investments, particularly the CGIAR
  • detail the history of ACIAR in a non-technical way that is interesting, engaging and easily accessible to stakeholder audiences.
  • include interviews and quotes from a range of stakeholders, that demonstrates the importance of having an independent, specialist statutory agency (as opposed to a branch of DFAT, for example)
  • include case studies of key activities, particularly the long-term impact and lasting legacy of ACIAR work and capacity building, spanning the last 40 years
  • visually communicate ACIAR work and impact through photographs and other visual devices including infographics and maps.

The intended audience for the publication is ACIAR stakeholders in Australia and internationally, which includes the international and domestic agricultural research community, government departments, government decision makers, rural industry associations and peak bodies, universities and international development donor organisations.

Tasks

Services are required from an experienced individual or multi-disciplinary team of writer/journalists, editors, graphic designers and publication managers to produce content and artwork for two versions of a publication to coincide with the ACIAR 40-year anniversary:

  1. a high-quality printed book
  2. interactive and responsive online publication (HTML).

The deliverable will be final artwork for printing including an InDesign packaged file, and a high-resolution, print-ready pdf (with bleed and crop-marks at a minimum) for delivery to the ACIAR nominated printer. Print production and costs will be managed separately by the ACIAR Outreach Team and are not in scope for this tender.

The second deliverable will be content (text, graphics and images) for publishing on the ACIAR website, consisting of an online mockup for three pages (home/entry page, table of contents page and content page). Web development costs will be managed separately by the ACIAR Outreach Team and are not in scope for this tender.

Specifically, the service provider will:

  1. Meet with ACIAR to discuss the overarching style, tone and content for the 40-year publication, including proposed content and sources of information.
  2. Produce and present to ACIAR an options paper of no more than 16 pages on the style, content, level of detail and mix of written and visual information for the ACIAR 40-year publication. The paper must include examples of similar publications from other organisations, for consideration by ACIAR. From the options paper ACIAR will determine the format of the 40-year publication and convey this to the service provider. The paper will be due no later four weeks following the signing of the contract.
  3. Following ACIAR directions on the options paper, develop a detailed flat plan for a 100 page (including cover) A4 publication that details the content, including a foreword, table of contents and other preliminary pages, an introduction, articles/editorial, case studies, , index, photographs, infographics and any other content. This should include as much detail as possible on the chapters of the book, subjects/themes of articles, interviews and case studies, noting that the research stage will uncover additional information and ideas that can be incorporated at later stages.
  4. On approval of the flat plan from ACIAR, develop a workplan of no more than three -pages, including timeline, for production and final delivery stages for the print ready and digital versions.
  5. Following written approval from ACIAR on the flat plan and workplan, conduct research on ACIAR history, projects and achievements from a range of source materials including past issues of Partners Magazine, published reports including impact assessments, source and conduct interviews with past and present staff and project partners in Australia and overseas (noting ACIAR may be able to provide contact information for some, but others will need investigation) and other key stakeholders including Crawford Fund past and present members.
  6. From the research phase, draft all content, and fact check with, and seek written approval from, sources. Ensure the writing style and use of English is consistent with the ACIAR style guide. Following this, submit all content for approval by the contract manager.
  7. Source image files of relevant photographs, from ACIAR and interviewees, in formats suitable for print and digital publication. Supply copies each image used with permissions, captions, alternative text (to meet WCAG requirements) details and if required, credit details.
  8. Edit and proof read all material, figures and graphics to ensure scientific and contextual accuracy, as well as readability. Present edited manuscript to ACIAR for approval before design commences.
  9. Consistent with ACIAR branding guidelines and style, develop three concepts for cover design. Based on cover section, provide concept for matching internal page design, including style section/chapter pages, infographics, image treatment and text and heading styles. Develop artwork concepts to the page size determined in consultation with ACIAR.
  10. On the contract manager’s approval of the design concept for the publication, provide graphic design services to:

    - create infographics and/or digital imagery (such as maps and figures). All such content will be used in both print and digital versions of the publication.
    - layout the content to produce artwork for the print version

  11. Produce an index for inclusion in the printed version.
  12. Prepare the final artwork for printing including an InDesign packaged file, and a high-resolution, print-ready pdf (with bleed and crop-marks at a minimum) and supply to ACIAR’s nominated printer. Advise on the printing process as appropriate, including liaison with the printer if required.

  13. Produce a digital design/mockup for the online version including a home page, TOC page and content page. Recommendations should also be given regarding any dynamic features that could be included to display various graphic elements throughout the publication such as video, dynamic/interactive graphs/charts, presentation of images etc. Time should be allowed for up to three iterations as well as hand-over to ACIAR’s nominated developers to create the web templates. Once finalised individual image files should be supplied from Photoshop or similar. Government accessibility requirements should be considered in the design process.

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Not applicable

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All tasks must be completed on or before Friday 25 February 2022

:
www.tenders.gov.au

Contact Details

Procurement and Contracting Officer

: 02 6217 0500

: