Closed ATM View - TA2510/2021
Event Management Services for North America Distribution and PR Roadshow 2021-2022
This RFT is to procure an Event Management services company to support the Tourism Australia North America team with delivering a roadshow series of industry events across the USA and Canada in 2021 and 2022. Procurement will include venue and event costs for the roadshow to be managed by the successful tenderer.
In 2021, the roadshow series will be deployed as a key platform to engage with travel advisors and media audiences in up to 9 different cities in the USA and up to 2 cities in Canada. The roadshow will support a ‘Border Open’ message to promote and sell Australia and aid the Tourism Recovery. The Roadshow series will be conducted as a One Voice initiative in collaboration with State and Territory (STO) Partners and provide individual and distinct formats for the media audience and the travel advisor audience. The broader objectives of the roadshow are to:
• Keep ‘Australia’ connected to both travel advisor and the media networks across core feeder market to maintain engagement and consumer engagement through positive news stories
• Generate national, regional and local media coverage across online, print and broadcast outlets around all Australia has to offer as a top travel destination
• By partnering with STO partners, provide dedicated destination training and updates for the attending advisors in each market.
• Drive up ASP enrolment and engagement
To drive event efficiencies, alignment of trade and media events within the same venue running concurrently is proposed.
Despite Australia’s borders remaining closed, procurement is recommended now to allow for forward planning of the 2021 roadshow so it can be activated with shorter than usual lead times. The roadshow will form a key pillar of Tourism Australia’s recovery efforts in North America, once travel restrictions are lifted.
1. Acknowledgment of RFT Process
Having read the Request for Tender documentation, the Tenderer must acknowledge its understanding and acceptance of the RFT process. That process includes the timetable and summary of requirements in Part A, the conditions and process for submission by the tenderer in Part B including the requirements to familiarise themselves with each of the conditions and applicable Commonwealth policy requirements set out in Part B, the basis of evaluation of the tender submitted in Part C, the additional requirements to be met as set out in Part D and the conditions for participation in Part E.
2. Standing offer
The terms of supply on which the Tenderer’s submission is provided to Tourism Australia in this document will remain consistently the same for at least 120 days from the Closing Time specified in Part A.
3. Financial Solvency Checks
The Tenderer should be financially solvent (and in the case of individuals) should not be bankrupt.
4. Employee Entitlements and work health and safety
The Tenderer must not have had a judicial decision made against them relating to employee entitlements and of which they are not satisfying any resulting order from that decision.
The Tenderer must not have any unsettled orders resulting from any decision made against them pursuant to the Work Health and Safety Act 2011, regarding failure to protect health and safety of its workers.
The Tenderer agrees to comply with applicable health and safety legislation at all times, and all applicable policies, or programs that Tourism Australia may inform the Tenderer of and require the Tenderer to comply with, at any time.
5. Workplace Gender Equality
The Tenderer and any subcontractor entity proposed in the RFT must not have been listed as a noncomplying entity by the Workplace Gender Equality Agency as a result of having failed to comply with the yearly requirement to report on gender equality pursuant to the Workplace Gender Equality Act 2012.
It is a Condition of Participation of this RFT process that Tourism Australia will check this list and not enter into a contract with a person or organisation that happens to appear.
6. Entities listed as terrorists or subject to sanctions
The Tenderer’s attention is drawn to the list of individuals and entities maintained by the Department of Foreign Affairs and Trade that are associated with terrorist acts implemented pursuant to United Nations Security Council (UNSC) resolution 1373 (2001). It also includes those individuals and entities that are subject to targeted financial sanctions or travel bans under Australian sanctions laws to which the Charter of the United Nations Act 1945 and the Autonomous Sanctions Act 2011 currently applies. This list is the ‘Consolidated List’ and can be found at http://dfat.gov.au/international-relations/security/sanctions/pages/consolidated-list.aspx.
It is a Condition of Participation of this RQT process that Tourism Australia will check this list and not enter into a contract with a person or organisation that happens to appear. This extends to any subcontractor listed in section 2 of this document
Please note that Tourism Australia will not enter into a contract with a person or organisation listed as a terrorist organisation pursuant to the Criminal Code Act 1995 and of which is published at
https://www.nationalsecurity.gov.au/Listedterroristorganisations/Pages/default.aspx
It is a Condition of Participation of this RFT process that Tourism Australia will check this list and not enter into a contract with a person or organisation that happens to appear. This extends to any subcontractor listed in section 2 of this document
7. Public Disclosure Requirements and right of Audit
The Tenderer’s attention is drawn to the public disclosure requirements of the Commonwealth set out in Part B of the Request for Tender documentation allowing Tourism Australia with the right to disclose details about the procurement process (including the names of the Tenderer and the subcontractors) and the right of the Auditor General to access and audit the Tenderer’s information, documents and records including that of their subcontractor entities.
The Tenderer must acknowledge and comply with these requirements as well as indicate that their subcontractors are aware and also willing to comply with them.
8. Fraud and Corruption
The Tenderer must be willing to co-operate (and ensure their subcontractors co-operate) with Tourism Australia’s public accountability requirements under the Public Governance, Performance and Accountability (PGPA) Act 2013. Tourism Australia is committed to minimising the likelihood and impact of any conduct that may be in breach of this Act.
The Tenderer must also be willing to familiarise itself and comply with Tourism Australia’s Fraud and Corruption Policy, its Code of Conduct and its Public Interest Disclosure policy (documents that are available on TA’s website or on request by the Tenderer).
9. Prior Contract deficiencies
If there has been a significant deficiency in the Tenderer's performance of a substantive requirement or obligation under a prior contract with Tourism Australia (and of which was not resolved or amended by the Tenderer) then the Tenderer may potentially be excluded from this process.
10. False declarations
If it becomes apparent during the tendering process that the Tenderer’s response documentation contains a false declaration then the Tenderer should be excluded.
11. Conflict of Interests
There must be no conflict of interest existing, or one that is likely to arise, or that would be perceived to have arisen, which would affect the performance of the tenderer’s obligations if they were to enter into a contract with Tourism Australia.
12. Insurances requisite
Provide evidence of the following insurances which will be assessed by Tourism Australia (TA) noting TA’s desired amounts:
•Public liability insurance: Minimum AUD$10M.
•Professional indemnity: Minimum AUD$10M.
•Workers compensation insurance: As required by law.
Indicative term: Contract commencement to 30 June 2022 with an option to extend the term for a further 12 months. There is no guarantee or representation that options will be exercised.